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Evidence Guide: TLIL2031 - Monitor and process attendance records

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

TLIL2031 - Monitor and process attendance records

What evidence can you provide to prove your understanding of each of the following citeria?

Monitor attendance records

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Hours worked, as recorded for each employee, are accessed, checked and documented on a prescribed time basis

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Employee record cards or other daily time records showing hours absent are followed up to ensure authorised absences are accurately recorded

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Employee daily time records showing additional hours worked are followed up to determine whether additional payments are authorised

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Unauthorised absences are notified to appropriate personnel in a timely way to ensure follow-up action is initiated

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Employee attendance sheets are received, checked and processed to ensure accurate employee records are maintained

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process attendance records

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Unexplained absences are identified, confirmed and appropriate personnel are notified for follow-up action

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Timesheets, or equivalent, are checked and forwarded to payroll department for costing purposes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Employee record cards or other identification system requirements are checked and redistributed in a timely way

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Monitor attendance records

1.1

Hours worked, as recorded for each employee, are accessed, checked and documented on a prescribed time basis

1.2

Employee record cards or other daily time records showing hours absent are followed up to ensure authorised absences are accurately recorded

1.3

Employee daily time records showing additional hours worked are followed up to determine whether additional payments are authorised

1.4

Unauthorised absences are notified to appropriate personnel in a timely way to ensure follow-up action is initiated

1.5

Employee attendance sheets are received, checked and processed to ensure accurate employee records are maintained

2

Process attendance records

2.1

Unexplained absences are identified, confirmed and appropriate personnel are notified for follow-up action

2.2

Timesheets, or equivalent, are checked and forwarded to payroll department for costing purposes

2.3

Employee record cards or other identification system requirements are checked and redistributed in a timely way

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Monitor attendance records

1.1

Hours worked, as recorded for each employee, are accessed, checked and documented on a prescribed time basis

1.2

Employee record cards or other daily time records showing hours absent are followed up to ensure authorised absences are accurately recorded

1.3

Employee daily time records showing additional hours worked are followed up to determine whether additional payments are authorised

1.4

Unauthorised absences are notified to appropriate personnel in a timely way to ensure follow-up action is initiated

1.5

Employee attendance sheets are received, checked and processed to ensure accurate employee records are maintained

2

Process attendance records

2.1

Unexplained absences are identified, confirmed and appropriate personnel are notified for follow-up action

2.2

Timesheets, or equivalent, are checked and forwarded to payroll department for costing purposes

2.3

Employee record cards or other identification system requirements are checked and redistributed in a timely way

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

applying conditions of employment and industrial agreements and awards

applying relevant legislation and workplace procedures

checking, monitoring and processing attendance records as per workplace procedures

communicating and working effectively with others when monitoring and processing attendance records

completing documentation related to work activities

conducting simple calculations when monitoring and processing attendance records

modifying activities depending on operational contingencies and environments

operating electronic communication equipment to required protocol

reading and interpreting instructions, procedures and information relevant to work activities

reporting identified problems promptly, in accordance with regulatory requirements and workplace procedures

selecting and using relevant computer, communications and office equipment required to monitor and process attendance records

working systematically with required attention to detail.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

documentation and reporting requirements for monitoring and processing attendance records including computer-based personnel recording systems

elements of human resources systems relevant to monitoring and processing attendance records including: workplace timekeeping practices, conditions of employment, labour/costing practices, industrial agreements and awards, auditing requirements, payroll practices and procedures, personnel records requirements, and computer-based personnel recording systems

focus of operation of work systems, equipment, management and site operating systems for monitoring and processing attendance records

problems that may occur when monitoring and processing attendance records and appropriate action that can be taken to resolve these problems

regulations and codes of practice relevant to monitoring and processing attendance records

workplace procedures and policies for monitoring and processing attendance records.

Range Statement

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions can be found in the Companion Volume Implementation Guide.